South Oak JeepExpense Control
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South Oak JeepClick a department to open the expense accounts inside it, then click an account to see its vendors.
From statement Page 2 for New and Used, Page 5 for Service and Parts, and Page 5 Total All Departments for the store. Enter once per month; the guides below go live as soon as it is saved.
Click a department to open the vendors driving it. Run rate ×12 is what the year becomes at the current pace.
Editing . Type into any amount, press Enter, and the totals and the guide check move with it. Nothing is written to the database until you press Save budget.
What was actually spent this year, to sense-check the figures above while you edit.
Click an account row to show the vendors driving it. Click a vendor to open its record.
Items a manager has raised a question about. Anyone can respond on the thread; only the person who raised the flag can close it.
These are raw CDK control codes with no mapping rule. The engine proposes a match from spelling similarity, and from recurring amount + account signatures. Approving writes a permanent alias rule and re-labels every transaction, past and future. Nothing here changes an account total — only which vendor the dollars are attributed to.
Every rule that decides which vendor a CDK control code belongs to. Edit a target and press Enter, or use the buttons. Changes apply immediately to every month already loaded — no re-upload, and account totals never move.
Which statement section and line each account belongs to. New accounts arrive from an upload with no section and sit in Unassigned until set here. Changing a section moves the account between departments immediately; it never changes an amount.
Used only when a posting has no control code at all. The posting description is searched for this text.
These postings arrived with both control fields blank, so the portal can only identify them by their CDK reference. Reversal and journal entries land here — which is how a credit ends up outside the vendor it was backing out. Attribute one and the rule is permanent: it applies to the months already loaded and to every future upload, so the correction never has to be made twice.
For one-off postings that arrive with no control code and no usable description, pinned by account, reference and amount. Reapplied automatically on every future upload.
In CDK run the Detail General Ledger Report ("Report 1 — EXPENSES") for 01/01/2026 through the latest closed month. Always pull year-to-date, never a single month — that self-corrects entries posted after a prior close. Drop the file below; the page reads the Journal Detail tab, applies your alias rules, and replaces those months.
Uploads only replace the months present in the file, so a month that was loaded by mistake stays until it is removed here. Rules, vendor records, comments and budgets are not affected.